The name of this organization shall be the Michigan Skyward User Group (MSUG) (hereby referred to as the "organization"). The organization shall consist of a General Membership (Article III) and a Steering Committee (Article IV).

The purpose of this organization shall be as set forth in the following sections:

To provide an annual MSUG conference to employees of schools that utilize the Skyward School Management System software for their Student and/or Finance software needs.

To review and approve or deny Requests for Enhancement (RFE) submitted by Michigan Skyward customers in order to enhance the Skyward software.

The allocation of programming hours between Student and Finance RFE shall be determined by the Steering Committee.

Members in this organization must be an employee of a local school district, a public school academy, a private school, or an intermediate school district that utilizes the Skyward School Management System software and is located in Michigan (hereby referred to as “customer”).

The organization will be made up of a maximum of two members per customer.

Each customer will determine the length of time a member shall serve. Resignation from the organization should be in writing and received by the Secretary. General Members can be barred from the organization for just cause by a majority vote of their fellow sub-committee members  and officers.

Persons meeting the requirements under Conditions of Membership must register for membership on our website at http://www.mi-sky.com.

Membership duties include attendance at the MSUG Conference and meetings. General Meetings of this organization will be held a minimum of four times a year.

The Executive Board shall hereby be referred to as the “Steering Committee.”

The Steering Committee consists of eight Officers, nine Trustees, and Past Officers: President, Vice-President, Secretary, Treasurer, Website Developer, Finance Sub-Committee Chairperson, Student Sub-Committee Chairperson, Conference Sub-Committee Chairperson, Trustees, and Past Officers, if applicable. A Steering Committee member can only hold one position on the Steering Committee. Current Steering Committee members will be grandfathered in as Steering Committee members.

Responsibilities of President:

The President shall preside over General Meetings and call special meetings at his/her discretion. The President shall be authorized to disburse and deposit funds.

Responsibilities of Vice-President:

The Vice-President shall carry out the duties assigned by the President. In the event the President is unable to perform his/her duties, the Vice-President shall assume the duties of the President.

Responsibilities of Secretary:

The Secretary shall carry on all correspondence for the organization as required by the office and record minutes at General Meetings. The Secretary shall maintain membership records for the organization and the Trustee Application waiting list.

Responsibilities of Treasurer:

The Treasurer shall establish and maintain a system by which the organization's finances are kept. He/she will also be responsible for paying any bills owed by the organization. The Treasurer will make available a report of all activity in the bank account since the last General Meeting. This report shall include a copy of all bank statements and an explanation of all transactions.

Responsibilities of Website Developer:

The Website Developer will manage all changes to the MSUG website. Change requests will be managed and coordinated through the officers.

Responsibilities of Sub-Committee Chairperson:

The Sub-Committee Chairperson will oversee their respective sub-committee meetings and assign a sub-committee member to act in the role of Sub-Committee Secretary.

Responsibilities of Trustees and Past Officers:

Trustees and Past Officers will attend Steering Committee meetings and assist officers as needed.

Only current members of the organization can be candidates. Only current members will be allowed to vote. The office of President, Vice-President, Secretary and Treasurer are elected by all members of the organization. The Sub-committee Chairpersons are elected by their respective Sub-Committee members and their fellow Officers. Candidates must be a current member of the respective Sub-committee. The office of Website Developer will be elected by their fellow Officers. The first election of Officers for the organization will be held at the last general meeting of the 2006 calendar year. Subsequent elections will be held at the last general meeting on even numbered years. Terms will start on January 1 of odd numbered years. Because the election of Officers occurs every two years, by the act of voting, the current members will ultimately decide the term limits of the Officers of the organization. Therefore, no predefined term limits are necessary.

A General Member may become a Trustee by submitting a Trustee Application to the Steering Committee Secretary. Trustees will be appointed to the Steering Committee based on the number of years the customer has utilized the software, the order in which the application was received, and with the intent to maintain a balance between the two core products – Student and Finance.

Once an Officer has completed their term of office, they will be permitted to remain on the Steering Committee.

Resignation from the Steering Committee shall be in writing and received by the Secretary. If an Officer is terminated or resigns, the remaining Steering Committee members shall appoint an interim successor from the Steering Committee membership by a simple majority vote. If a Trustee is terminated or resigns, the position will be filled based on the Trustee Application waiting list. If a Past Officer is terminated or resigns, their position will not be filled. Termination of Steering Committee members may occur, either with or without cause, by a simple majority vote of the Steering Committee. A Steering Committee member shall be removed from the Steering Committee for excessive absences from meetings, with the exception of extenuating circumstances. General Members can be barred from the organization for just cause by a simple majority vote of their fellow sub-committee members and Officers.

The Steering Committee may create sub-committees as needed by a simple majority vote.

Student RFE Review Sub-Committee: The Sub-committee shall review and approve or deny Student RFE requests. Members of the Sub-committee will consist of volunteers from the membership with only one member per customer. The customer must own the Student software to have a member represent them.

Finance RFE Review Sub-Committee: The Sub-committee shall review and approve or deny Finance RFE requests. Members of the Sub-committee will consist of volunteers from the membership with only one member per customer. The customer must own the Finance software to have a member represent them.

Conference Sub-Committee: The Sub-committee shall plan the MSUG Conference. When the Chairperson calls upon certain members of the organization to assist in any way during the year, it is expected that every member be willing to accommodate any reasonable request. During the actual Conference, every member of the organization shall be considered a member of the Sub-committee.

President or Chairperson Rules of Order shall govern the procedure in meetings of this organization. Meeting agendas shall be prepared by the President or Chairperson and sent via e-mail to all members of the organization one week prior to each meeting.

These By-Laws may be amended by a majority vote of the Steering Committee members present at any General Meeting of the organization.

Revised and Approved 10/3/2007